Managing finances is one of the biggest challenges that small businesses face. With limited resources and time, it can be difficult for SMEs to make the best accounting and tax decisions for their businesses. Fortunately, remote accountancy services offer a modern, cost-effective way to handle bookkeeping, taxes, and financial planning—with no office visits required. As technology advances and the demand for accountants outpaces supply, remote solutions provide flexible, expert support that traditional accounting practices often can’t match.

Why remote accounting and tax services are gaining traction

Across the United States—as well as the rest of the world—businesses are shifting to remote accounting services. It’s a trend that’s being driven by several factors, including a nationwide shortage of accountants and CPAs.

The American Institute of Certified Public Accountants (AICPA) reports a growing gap in the number of qualified accountants, making it difficult for small businesses to find reliable local accounting support. This shortage makes remote accounting an attractive alternative, as it provides access to experienced professionals without any geographical constraints.

Remote accounting allows businesses to access financial services wherever they are and whenever they need them. No more scheduling in-person appointments or commuting to an accountant’s office. With a remote accountant, your financial information and expert advice are just a few clicks away.

Convenience isn’t the only advantage, however.

Access to a wider talent pool

When you rely on local accountants, your options are limited to the professionals in your area. Remote accounting opens up access to experienced specialists from anywhere, making sure you get the right expertise for your business needs. Given the current shortage of accountants, this is especially important. 

Advanced technology and security

Cloud-based accounting tools like QuickBooks make remote services more efficient and secure than ever before. Real-time data access, secure file sharing, and automated processes reduce the risk of errors and ensure your financial records are up to date.

Improved scalability

You may run a small business but that doesn’t mean it has to stay small. Remote accounting services are highly scalable, meaning you can easily adjust the level of support based on your business’s evolving requirements. Whether you need basic bookkeeping or comprehensive financial planning, a remote accountant can quickly adapt to your needs.

Faster and easier tax filing 

Remote accounting services use secure client portals that allow for the easy filing of tax returns, claim refunds, and tax liability reporting without the hassle of in-person meetings or paperwork delays. Offering more than just convenience, electronic filing speeds up the entire process and often results in quicker refunds.

The technologies used in remote accounting

A variety of tools are used during modern remote accounting and bookkeeping services to deliver accurate, secure, and efficient financial management. Using advanced software and cloud-based platforms, remote accountants provide small businesses and individuals with a remarkably cost-effective and compliant way forward.

Some of the tools most commonly used include:

QuickBooks Online and QuickBooks Desktop

QuickBooks remains a key technology in the accounting arena, delivering a wide range of versatile solutions for both small and medium-sized enterprises.

• QuickBooks Online: This cloud-based platform allows business owners and accountants to access financial data in real time from any device with an internet connection. Features like automated invoicing, expense and project tracking, payroll management, and bank reconciliation make it a favorite for remote accounting.

• QuickBooks Desktop: Although not cloud-native, QuickBooks Desktop can be accessed remotely using tools like GoToMyPC, Rightworks, Remote Desktop Protocol (RDP), Splashtop, Qbox, and other third-party solutions like TeamViewer.

Xero

Known for its user-friendly interface and powerful functionality, Xero is another popular choice among remote accountants and bookkeepers. This cloud-based software performs tasks like payroll management, multi-currency accounting, and project tracking. Its collaborative features allow accountants and business owners to work simultaneously on the same platform, offering seamless communication and efficiency.

Cloud-based document management systems

Services like Google Drive, Dropbox, and OneDrive make it easy for businesses and accountants to share and store financial documents securely. With features like permission settings and version control, these tools keep sensitive information protected while ensuring it’s accessible when needed.

Accounting-specific portals and secure file-sharing tools

Platforms like Financial Cents, Keeper, Liscio, TaxDome, and SmartVault are designed specifically for accounting professionals. The tools provide encrypted communication channels, secure file sharing, and task management functionalities, making remote accounting a secure as well as collaborative process.

Cloud-based payroll solutions

For businesses managing employee payroll, tools like ADP, Gusto, OnPay, and QuickBooks Payroll, streamline the process by automating calculations, direct deposits, and tax filing. These platforms integrate smoothly with accounting software, ensuring all financial records stay up to date.

Financial reporting and analytics tools

Advanced platforms like Fathom, Spotlight, and Syft provide in-depth financial insights and performance tracking. Remote accountants use these tools to generate customized reports, allowing businesses to make informed decisions about growth strategies and cost management.

These tools allow remote accountants to deliver levels of service that rival and often surpass traditional, in-person accounting practices.

The benefits include:

Improved accuracy: Automation minimizes the risk of manual errors in bookkeeping and tax preparation.

Increased efficiency: Real-time access to data and automated workflows saves time for both accountants and business owners.

Heightened accessibility: Cloud-based tools ensure that financial information is available anytime, anywhere.

Powerful security: The advanced encryption systems used by these platforms protect sensitive financial data from breaches.

Effortless scalability: These tools grow with your business, offering features that adapt instantly to changing needs.

Why Remote Accounting is Essential for Arizona’s Small Businesses

With Arizona’s 650,151 small businesses making up 99.5% of the state’s total businesses and employing over 42% of the private workforce, they’re the backbone of the state’s economy. From family-run shops and real estate firms to food and retail companies, remote accounting and tax services offer a practical solution that allows these businesses to get better accounting advice and make better financial decisions, quicker and more cost-effectively.

By partnering with a remote accounting provider like Independent Accounting Services, Arizona’s entrepreneurs can worry less about their bookkeeping and tax preparation and concentrate more on keeping their customers happy.

Embrace the future of accounting

Independent Accounting Services (IAS) is a leading provider of remote accounting solutions in Arizona, dedicated to helping small businesses make the best possible financial decisions. Led by bilingual tax accountant Maria Ortega, her ability to offer tailored services in both English and Spanish only heightens the convenience that IAS’s remote accounting and bookkeeping services offer.

Whether you’re a small business, a family, or an individual, IAS is here to help you make smarter accounting decisions for a healthier financial future. You can contact IAS here.